Institutional Contractors must include a 3308.5: Institutional Contractor ICASS Verification Form. Do NOT submit to Medical Clearances. Make sure the agency (DOS/DOD/USAID etc.) Submit your completed forms and other medical reports to Medical Records: Send via email to MEDMR@state.gov (preferred) Or fax to 202-647-0292 (less preferred) Include the Medical Records coversheet. In addition, individuals changing sponsoring agencies, deploying to an ESCAPE post, separating from the Federal Government, or becoming a REA/WAE employee are treated as new employees and will need to complete a full pre-employment or pre-assignment exam. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. The investigation wants to check your paper trail and interview employers, coworkers, neighbors, associates, and acquaintances to make sure you are an upstanding citizen. . Have a question about medical clearances? The process may take significantly longer than 30 days if additional information is needed to make a medical clearance decision. Criminal conduct is pretty straightforward. 2 Foreign Service when one has family members with medical or learning disability problems that preclude them from receiving a Class One medical clearance is accepting the possibility of unaccompanied assignments. Reasonable doubt as to loyalty to the U.S. Government. Early in the bidding season FSOs, LNAs and Fellows or their EFMs with a Post Specific (Class 2) clearance should submit their bid list or post choices to their State Department Career Development Officer (CDO) or agency human resources. Per 16 FAM 122. If that is the case a Sensitive Compartmented Information (SCI) or Special Access Programs (SAP) is required for clearance. Foreign Service Officers are required to serve much of their career overseas. An SSBI investigation checks records held by employers, courts, and rental offices. There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. Coordinator for the Arctic Region, Bureaus and Offices Reporting Directly to the Secretary, Office of the Coordinator for Cyber Issues, Office of the U.S. If you struggle from any of the conditions mentioned below, it is a good idea to speak with a local U.S. Military recruiter. Tips for Your In-Service Medical Clearance Update. Foreign Service (FS) or to be eligible for tenure as a career Foreign Service Officer (FSO); 2) When a Class 2 post-specific medical clearance is sought for an assignment by an FSO; or 3) When a Class 2 post-specific medical clearance is sought for a non-career appointment overseas and the individual has exhausted all appeal opportunities Current or history of intraocular foreign body. Accept some type of benefits from another country. While not everyone in the military is required to have a security clearance, it helps to know the process. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. The Department of Defense does study some habits of your sexual behavior. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Reasons for a Separation or Retirement Exam. Parts 160 and 164. If a qualified mental health professional has made a diagnosis and that diagnosis may interfere with judgment, reliability, or stability the clearance status is at risk. The military needs proof that if you were put in a position to maintain secrecy in the past you didnt abuse that privilege. Driving under the influence, alcohol-related fights, child or spouse abuse, or criminal incidents related to alcohol use all get studied. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards, and undergo further medical vetting than addressed in this document. If you or your EFM has a Post Specific (Class 2) clearance, we recommend you act early. The majority of people who have no significant health concerns and can be posted anywhere in the world. Page 2 must be signed and dated. The three levels of personnel clearance in the military are confidential, secret, and top-secret. Waivers of these DOD requirements may be granted in select cases. The individual, parent or guardian should complete the first two pages of each form. Sending forms and reports to the wrong email address results in confusion. Specifically, what specialist appointments, radiology, laboratory, therapy visits, medications, educational interventions, and other treatment regiments you will need, when and how often. Interview questions range from what you like to do for fun to job history and family. Possible Reemployed Annuitant/While Actually Employed (REA/WAE) Employee. An additional sheet of paper may be used if more space is needed. The Department of Defense uses the Defense Security Service (DSS) to conduct background checks for security clearance. Include the Medical Records coversheet. Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. Drug involvement is comparable to having a problem with alcohol. A medical clearance to an ESCAPE post expires at: Tips to Employees Completing ESCAPE Post Forms, Tips to Medical Providers Completing ESCAPE Post Forms. All individuals going to these posts must meet strict medical standards. Some countries have inadequate infrastructures such as a poor or negligible public health care system, poor sanitation, unreliable electricity and a lack of potable water. The DOD may also study those who you share living quarters with along with relatives or associates with connections to any foreign government. Include the Medical Records coversheet. A MED Clearances Nurse Consultant assigned to you will follow this process: Review the list of posts submitted by the CDO or agency HR. Check the below sections for more detailed information about the different security clearance disqualifiers. Start collecting this information early. Financial problems that are related to gambling, alcoholism, or drug abuse also are security concerns. The purpose of the suitability review is to determine, from the candidates total record, whether the candidate is indeed suitable to represent the United States. Please be sure that the name, DOB, and email address are all printed clearly. Alcohol is a substance that some people are able to handle and control better than others. This exam is recommended but not mandatory. The Eight-Year Rule. Inform your CDO or Agency HR of approval determinations. It extends to cover the illegal possession (including cultivation and processing) or distribution of illicit drugs. Is there a list of conditions that would automatically disqualify you from service or a medical form that is openly available? After the questionnaire is completed its sent through a National Agency Check (NAC) and Local Agency Check. Where to Perform a Pre-Employment or Pre-Assignment Medical Clearance Exam. List your prescription medications, hospitalizations, and medical conditions since your last clearance. Answer (1 of 3): You will not be accepted if you fail in any of the following tests: written test (based in mental stability questions), the drug test, the vision. Individuals who currently have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply supporting documentation of their condition and treatment plan. As a result, stress levels among employees may be very high. Complete a DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger form. - NAVPERS 1300/16_Rev11-09, Report of Suitability for Overseas Assignment, is required for overseas screening submissions. There are many specific medical conditions that may disqualify you from joining the U.S. Military. Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. Essentially the DOD is confirming that you dont have signs of alcohol abuse or dependence. Insure the patients name and date of birth is at the top of each page of the exam form. If you or your EFM has a Post Specific clearance, we recommend you ACT EARLY! A deliberate omission, concealment, or falsification of relevant and material facts from a questionnaire is among the security clearance disqualifiers. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. g. Separation (Class 9): Issued to employees and eligible family members following separation from States Medical Program. Persons who are CONUS based doing frequent TDYs to ESCAPE post/s must complete the below documents every two years. Examples of chronic conditions that must meet stricter DOD requirements to be deployed to an ESCAPE include but are not limited to; tighter control of seizures, asthma, headaches and mental health issues; injectable or refrigerated medications; cardiovascular risk factors and excessive weight (BMI >35). Please return to "Start Here" to click on the steps to a medical clearance that best fits your status and overseas assignment. Now that you have a solid foundation of the three different security levels (confidential, secret, and top-secret), lets study the specific security clearance disqualifiers in more detail. of the Foreign Service or a Deputy Assistant Secretary of Global Talent Management as the Director General's delegatee will review the case of any Department of State Foreign Service candidate who has been denied an unlimited medical clearance for assignment worldwide, . Related Article Military Dental Requirements and Disqualifications. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Foreign Service Officers Candidates, Foreign Service Fellows, and some first-time Limited Non-Career Appointees under the 5 Foreign Services Agencies must be able to serve at any post in the world for their first tour. How Long is an ESCAPE Post Clearance Valid? Tips for Your In-Service Medical Clearance Update. The following conditions may disqualify you for military service: a. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Office of the U.S. Under Status of Employee check or write in the appropriate designation (Employee, contractor, EFM, TDY, etc). By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. This is an opportunity to establish or re-establish a professional relationship with your primary care provider. Passing FS Medical Clearance. Given the representational nature of employment in the Foreign Service, employees must observe proper standards at all times. Via email in a PDF format to MEDMR@state.gov (preferred) Contract employees should refer to their contracting managers in order to determine if they are participants in ICASS for medical care. Tips for Submitting Your Medical Clearance Application. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. The local emergency room, for example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities, etc. Due to political instability, security could be a concern. Convictions of a crime with a sentence of a year or more in prison. Individuals with no health issues should be notified after review that they have a Worldwide Available (Class 1) clearance. The Department of Defense examines medical records for any signs of emotional, mental, or personality disorders. Provide a personal, legible e-mail address good for the next 90 days. 7. The Department of State has identified certain posts as Employee Self-Certification and Ability to Perform in Emergencies (ESCAPE) posts. Security clearance qualifiers get established by the Department of Defense to make sure the service member is capable and trusting of not disclosing sensitive information. Individuals assigned to an ESCAPE post has a medical clearance valid for one year. Class 7 is not valid for travel to an assignment abroad. All personnel and their EFMs who have been issued a medical clearance in the past must update their clearance prior to departure for a new overseas assignment. Many Military Occupational Specialties (MOS) require some form of security clearance. While not required for Iraq, these are advised for possible travel to other ESCAPE posts. This is a medical-legal requirement. the State Department denied Dara Katz the medical clearance she needed to qualify for an . The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State - it is also a path to your career in the Foreign Service. Failure to have all family members medical clearance in order may delay your travel orders. Via email in PDF format to MEDMR@state.gov (preferred) A Department of Defense military security clearance investigation examines your character, conduct, criminal background, financial responsibility, and emotional stability. You are also subject to an interview by an SSBI investigator along with field interviews of your references. Criminal conduct is pretty straightforward. MEDICAL HISTORY AND EXAMINATION FOR INDIVIDUALS AGE 12 AND OLDER PRIVACY ACT NOTICE AUTHORITIES: The information is sought pursuant to the Foreign Service Act of 1980, as amended (Title 22 U.S.C.4084). This brief, two-page document does not require a physical exam. (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). The medical clearance process is designed to identify on-going medical, mental health, or special educational issues for which adequate resources may not be available at a specific post. MED requires copies of any lab, radiology reports and EKG tracing when indicated on the physical form. Or fax to 202-647-0292 (less preferred) Provide a personal, legible e-mail address good for the next 90 days. Once employee obtains verification of ICASS medical program participation, submit the signed: 3308.5: Institutional Contractor ICASS Verification Form, The healthcare provider should review all yes answers on page 2 of the. Candidates who do not receive a security clearance are ineligible for the fellowship. The MOS you select determines what type (if any) military security clearance you need for the specialty. Read more about the other eligibility requirements in this article and on the How to Apply web page. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Two aspects of the military determine your security level: A) your military job (MOS) and B) your assignment. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Some posts could face extreme isolation due to limited air and other transportation services, and unreliable Internet, telecommunications and postal and delivery systems. Please check the signature area. Travel orders are not required to start the process. The healthcare provider must print or stamp their name, as well as sign and date page 4. DOS Medical Guidelines and DOD Medical Deployment Requirements. The Department of Defense conducts a thorough background check to see if you qualify for one of the levels of clearance. These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. The individual, parent or guardian should complete the first two pages of each form. Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. If a new post potentially arises, they should contact their Clearance Consultant for approval for that post. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. Therefore, the background investigation studies to see if there are any signs of sabotage, espionage, terrorism, treason, or sedition against the U.S. government or country. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. Individuals extending at an ESCAPE post have a medical clearance valid for one year from the date of issuance. If an employee wishes to contest a decision, they may contact the Medical Review Panel (MRP) at MEDMRP@state.gov and a review will be convened by a three-physician panel. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. The clearance exam may also be done at the Department of State Exam Clinic in Washington DC for those over 6 years of age. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. Review the list of posts submitted by the CDO or agency HR. As soon as you are selected for the Fellowship, the Department of State will request that you complete and submit an application within about two weeks. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid travel to localities where medical care is inadequate to meet their needs even if that travel is only for a few days. For some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. The military treats mental health very seriously so making the military, in general, is an achievement, much less gaining security clearance. f. Incomplete/Cancellation (Class 8): Issued to an individual whose pre-employment medical evaluation is incomplete and the application has been inactive for more than 90 days. Medical Clearance Notices will be sent to your e-mail address you place on your form. Many Health Units do not have a provider, resources, or time to complete a medical clearance. Employees and Contractors have the right to appeal any Post-Approval decision. The medical examination performed at the time of separation from the Medical Program serves to identify medical conditions that may have developed during service abroad. Reason to Update a Medical Clearance While In-Service. DOD deployment requirements are generally stricter than DOS medical clearance guidelines. Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Rob V. is the founder of OperationMilitaryKids.org. Consult the Medical Capabilities database and alternatively consult with post directly. In addition, MED encourages you to have your exam at your future medical providers office so that you can establish a medical relationship with your new provider. Current or history of any abnormality of the eye or adnexa which threatens vision or . If you are going on TDY, indicate if you are CONUS-based, any possible ESCAPE posts you may travel to, and estimated duration of your TDY. This will be determined by either a current diagnosis or . They are reminded that they must update their clearance before their next overseas assignment. For example, if an individual needs to routinely see a neurologist or an English-speaking speech therapist or attend a school capable of supporting a dyslexic child there are posts he or she can be assigned to, but many other posts that do not have neurology, speech therapy and appropriate schools. This includes those who retire/separate, move to another agency, divorce an FSO, or age out of the MED program at age 21 years. The security clearance process involves a comprehensive background investigation, conducted by the U.S. Department of State in cooperation with other federal, state, and local agencies. ESCAPE Post(s) of Assignment is REQUIRED. Do not travel to your next overseas assignment without a valid medical clearance. Many waiver requests are based on confidential medical or mental health information regarding the requesting employee and/or members of the employees family. The misuse of information technology systems is a fairly new addition to the background investigation with growing technology as well as the advent of social media. Unsigned forms will not be accepted by Medical Records. Document rationale for Post Approvals and/or Disapprovals. You are in possession of a foreign passport. If you are an institutional contractor, write the name of the specific contracting company or NGO. A security clearance investigation examines your personal conduct for a reason. Medical Clearance related medical expenses can be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. The attainment of U.S. foreign policy objectives depends substantially on the confidence of the public (both American and foreign) in the individuals selected to serve in the Foreign Service.

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